Facility Operations & Controlling Specialist (f/m/d)

Facility Operations & Controlling Specialist (f/m/d)

Location:

Vienna

Would you like to apply your professional expertise in a working environment that promotes transparency, openness, and personal development? An environment that values diversity and team spirit and gives you the opportunity to contribute your expertise to challenging projects and sustainable initiatives?

With us, you will work as a valued team member from the outset and actively shape the future of CEU with your knowledge and commitment.

Duties and Responsibilities

• Execution and controlling of Facility Management purchasing activities and supplier management together with CEU Supply Management
• Process handling in SAP
• Operating cost and energy consumption optimization
• ESG and management reporting
• Maintenance management and controlling
• Commercial project management together with technical project management for refurbishments and building construction measures

Qualifications

Job-related Skills

• Execution and controlling of Facility Management purchasing activities and supplier management together with CEU Supply Management
• Preparation and coordination of tender procedures and processing of contracts
• Process handling in SAP / invoice management: checking, processing, and managing Facility Management invoices
• Maintenance management and controlling: ongoing monitoring and commissioning of maintenance work and inspections
• Operating cost accounting: preparation and allocation of costs relevant to operating costs and forwarding to the accounting department for settlement
• Operating cost and energy consumption optimization
• Responsibility for all insurance matters relating to the building
• Commercial project management interfacing technical project management for refurbishments and building construction measures
• Budget coordination: management and monitoring of Facility Management budgets
• ESG and Facility Management performance reporting
• Contact person for academic and non-academic employee requests
• Property and real estate management methodologies according to RICS (Royal Institute of Chartered Surveyors) or comparable methodologies

Professional Experience / Skill Set

• Several years of professional experience, ideally with a focus on Real Estate, Controlling, Facility Management, or Real Estate Development
• Good commercial understanding
• IT affinity with good MS Office and SAP skills
• High service orientation and strong organisational talent
• Membership in RICS (Royal Institute of Chartered Surveyors) is an advantage

What We Offer

• A full-time position in an international university environment that values transparency, openness, and collaboration
• A starting annual gross salary of EUR 65,000. Overpayment is possible if the applicant has the appropriate qualifications and professional experience.
• Access to CEU's comprehensive employee benefits package, including paid leave, wellbeing initiatives, and professional development opportunities
  https://careers.ceu.edu/content/Employee-Benefits/

How to Apply

Please submit comprehensive application documents, including:

• A letter of motivation
• Curriculum Vitae (CV)
• The names and contact details of two professional references included in the application portal.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset.

Central European University does not discriminate on the basis of--including, but not limited to--race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.